Terms & Conditions
Effective September 8, 2026
These Terms & Conditions govern travel planning and related services provided by Amada Events & Travel (“Amada,” “we,” “us,” or “our”). By requesting, purchasing, authorizing, or participating in travel arrangements coordinated through Amada, you acknowledge and agree to the terms below.
Our Role
Amada Events & Travel provides professional travel planning, consultation, coordination, and booking services. We work with independent airlines, cruise lines, hotels, resorts, tour operators, transportation companies, destination management companies, and other travel suppliers.
Unless specifically stated otherwise in writing, Amada does not own, operate, manage, or control these third-party suppliers. Supplier services are subject to their own terms, conditions, policies, schedules, and availability.
Pricing & Availability
Travel pricing, promotions, inventory, accommodations, schedules, and other components are subject to change until confirmed with the applicable supplier.
Quotes and proposals are provided based on information available at the time they are prepared. A proposal does not constitute a confirmed reservation. Travel arrangements are considered confirmed only after the applicable supplier requirements have been satisfied and confirmation has been issued.
Professional & Planning Fees
Amada may charge professional, consultation, planning, research, itinerary development, group management, event coordination, or other service fees.
Any applicable Amada fees will be disclosed before payment and are separate from amounts charged by travel suppliers. The specific terms applicable to a professional or planning fee are governed by the corresponding service agreement, invoice, or written disclosure provided to the client.
Payments
Supplier deposits, final payments, cancellation penalties, and payment schedules are determined by the applicable travel supplier.
Clients are responsible for reviewing and meeting all payment deadlines. Failure to make required payments may result in cancellation of travel arrangements or loss of deposits according to supplier policies.
Payment-card information should only be submitted through an approved secure payment or authorization process. Amada does not request that clients transmit complete payment-card information through ordinary email or text message.
Changes, Cancellations & Refunds
Changes and cancellations are subject to the terms and penalties imposed by the applicable travel suppliers.
Airfare, cruises, accommodations, tours, packages, transportation, and other components may be partially refundable, nonrefundable, subject to change fees, or subject to other restrictions.
Amada cannot guarantee that a supplier will approve a refund, credit, waiver, exception, or modification. Any refund issued by a supplier is subject to that supplier’s processing procedures and timelines.
Travel Protection
Travel protection may help address certain unforeseen circumstances depending on the coverage purchased.
Clients are responsible for reviewing available travel protection options and determining whether to purchase coverage. Coverage, exclusions, eligibility, claim determinations, and benefits are governed solely by the applicable insurance or protection provider.
Amada does not make insurance claim determinations and cannot guarantee that any particular circumstance will be covered.
Traveler Responsibilities
Travelers are responsible for ensuring that they understand and satisfy the requirements applicable to their trip, including:
- passports, visas, identification, health documentation, and entry requirements;
- accuracy of traveler names and personal information provided for reservations;
- arrival and check-in deadlines;
- baggage and transportation requirements;
- destination laws, customs, and local regulations;
- reviewing confirmations, itineraries, and travel documents promptly after receipt.
Travel requirements may change, and travelers should verify current requirements with appropriate government authorities and suppliers before departure.
Errors & Corrections
Clients are responsible for reviewing all proposals, invoices, confirmations, itineraries, names, dates, destinations, room categories, cabin categories, transportation arrangements, and other travel details promptly.
Please notify Amada as soon as possible if information appears incorrect. Corrections requested after supplier deadlines may result in additional charges or may not be permitted.
Supplier Changes & Disruptions
Travel suppliers may change schedules, routes, aircraft, ships, hotels, ports, excursions, transportation, accommodations, or other services before or during travel.
Weather, mechanical issues, labor disruptions, government actions, public-health events, natural disasters, civil unrest, and other circumstances may also affect travel.
Amada will provide reasonable assistance when disruptions occur, but we cannot control supplier operations or guarantee a particular outcome.
Accessibility & Special Requests
Clients should disclose mobility, accessibility, dietary, medical-related travel needs, or other special requests that may materially affect travel planning as early as possible.
Amada will communicate appropriate requests to suppliers when permitted, but fulfillment remains subject to supplier availability and confirmation.
Client Communications
By working with Amada, you authorize us to communicate with you regarding your inquiry, consultation, proposal, reservation, payments, travel preparation, and post-travel follow-up through the contact information you provide.
Clients are responsible for keeping their email address, telephone number, and other relevant contact information current.
Limitation of Responsibility
Amada is not responsible for the acts, omissions, failures, delays, insolvency, schedule changes, cancellations, service quality, or other actions of independent travel suppliers or other third parties.
Nothing in these Terms limits any rights that cannot legally be limited under applicable law.
Privacy
Personal information provided to Amada is handled in accordance with our Privacy Policy and may be shared with travel suppliers or service providers when reasonably necessary to arrange or administer requested travel services.
Governing Terms
These Terms & Conditions should be read together with any applicable client agreement, planning agreement, supplier terms, invoice, proposal, authorization, or other written terms provided in connection with a particular booking.
If a supplier’s terms apply to a particular travel component, those supplier terms govern that component.
Contact
Questions regarding these Terms & Conditions may be directed to:
Amada Events & Travel
hello@amadatravel.com
832-409-2192
